Investigator-initiated study

Privacy Notice – IIS portal

              1. Introduction 

Philips Electronics Nederland B.V., Boschdijk 525, 5621JG, Eindhoven, the Netherlands or its affiliates or subsidiaries ("Philips", "our", "we" or "us") wants you to be familiar with how we collect, use and disclose Personal Data. This Privacy Notice is meant to help you understand our privacy practices, including what Personal Data we collect, why we collect it, what we do with it and how we protect it, as well as your individual rights. 

Philips appreciates the interest you have shown in our company, products and services by visiting our websites (www.philips.com) or related communication channels. This Privacy Notice applies to the Personal Data that we collect or process when you interact with the IIS portal. 

To create a global approach to the protection of privacy and allow internal data transfers between Philips companies worldwide, Philips has adopted Binding Corporate Rules called the Philips Privacy Rules. You can find more information on the Philips Privacy Rules on the Philips privacy website (www.philips.com/privacy). 

Last but not least, your privacy is of sincere importance to us. You have shown your trust in us by interacting with our Philips Pages and we value that trust. This means that we are committed to protecting your privacy at all times.

              2. What personal data do we collect and for what purpose? 

When using the term "Personal Data" in our Privacy Notice, we mean information that relates to you and allows us to identify you, either directly or in combination with other information that we may hold. 

When applying for a research grant with Philips, we are in need of assessing your background, skills and capabilities to be able to execute the study and provide a contract proposal, if your IIR request is approved.  In order to enable us to do so, it is necessary to process the following personal data:

                       2.1 Contact InformationSuch as your Email address.

                       2.2 Personal CharacteristicsSuch as your Name and Surname`

                       2.3 Human resources and other professional Management dataSuch as your CV (including Work experience and Qualifications). Please note that, for the purposes of this processing activity, we strongly encourage you to not include in your uploaded CV any information that is not necessary, such as pictures that could identify you, marital status or Hobbies.

Lawful basis for processing

The lawful bases we rely on to process your Personal Data for the purposes described in this section are:

• our need to perform a contract to which you are subject, or to take pre-contractual steps at your request.
• our legitimate interest, in particular our necessity to conduct business in a responsible manner and in line with local laws and regulations as well as to protect fundamental rights such as the right of defense, the right to property, and the freedom to conduct a business.
• our need to comply with legal obligations we are subject to. 

              3. Sharing your Personal Data with others

              4. How we protect your Personal Data?  

                       1. How do we secure your Personal Data? We seek to use reasonable organisational, technical and administrative measures to protect Personal Data within our organisation. If you have reason to believe that your interaction with us is no longer secure, please immediately notify us in accordance with the "How can you contact us?" section below. 

                       2. How long will the Personal Data be kept? We will retain your Personal Data for as long as needed or permitted in light of the purpose(s) for which it was obtained. The criteria used to determine our retention periods include: (i) the length of time we have an ongoing relationship with you to participate in the Philips pages; (ii) whether there is a legal obligation to which we are subject; or (iii) whether retention is advisable in light of our legal position (such as in regard to applicable statutes of limitations, litigation or regulatory investigations).  In case your request is not successful, your data will be deleted as soon as possible, and not later than one month after the decision is taken.

                       3. Jurisdiction and cross-border transfer Your Personal Data may be stored and processed in any country where we have facilities or in which we engage service providers, and by using the Philips Pages you consent to the transfer of information to countries outside of your country of residence, which may have data protection rules that are different from those of your country. In certain circumstances, courts, law enforcement agencies, regulatory agencies or security authorities in those other countries may be entitled to access your Personal Data. 

If you are located in the EEA, your Personal Data may be transferred to our affiliates or service providers in non-EEA countries that are recognised by the European Commission as providing an adequate level of data protection according to EEA standards (the full list of these countries is available here). For transfers from the EEA to countries not considered adequate by the European Commission, we have put in place adequate measures, such as our Binding Corporate Rules for Customer, Supplier and Business Partner Data and/or standard contractual clauses adopted by the European Commission to protect your Personal Data. You may obtain a copy of these measures by following the link above or contacting us via our contact form.

             5. Your rights and choices available to you 

If you would like to submit a request to access, rectify, erase, restrict or object to the processing of Personal Data that you have previously provided to us, or if you would like to submit a request to receive an electronic copy of your Personal Data for purposes of transmitting it to another company (to the extent this right to data portability is provided to you by applicable law), you may contact us via our contact form. We will respond to your request consistent with applicable law.  

In your request, please make clear what Personal Data you would like to have changed, whether you would like to have your Personal Data suppressed from our database, or otherwise let us know what limitations you would like to put on our use of your Personal Data. For your protection, we may only implement requests with respect to the Personal Data associated with your account, your email address or other account information that you use to send us your request, and we may need to verify your identity before implementing your request.   

You may also opt out from receiving electronic communications from Philips. If you no longer want to receive marketing-related emails on a going-forward basis, you may opt out by clicking the unsubscribe button at the bottom of each promotional email you receive from us.  

Please note that we may need to retain certain information for recordkeeping purposes and/or to complete any transactions that you began prior to requesting a change or deletion. There may also be residual information that will remain within our databases and other records, which will not be removed.   

We will try to comply with your request(s) as soon as reasonably practicable. Please note that if you opt out of receiving marketing-related emails from us, we may still send you important administrative messages, from which you cannot opt out.

              6. Special information for parents 

The Philips Pages are not directed to children, as defined under applicable law, and we do not knowingly collect Personal Data from children. It is, however, Philips policy to comply with the law when it requires parent or guardian permission before collecting, using or disclosing Personal Data of children. We are committed to protecting the privacy needs of children and we strongly encourage parents and guardians to take an active role in their children's online activities and interests.  

If a parent or guardian becomes aware that his or her child has provided us with his or her Personal Data without their consent, please contact us at privacy@philips.com. If we become aware that a child has provided us with Personal Data, we will delete his/her data from our files.